Library Materials Donation

About

Many books donated to the NSLM are duplicates of items in the Library’s collection. Generally, NSLM will retain the copy in better condition and will sell additional duplicate copies. All proceeds from the sale of donated materials go to the care and maintenance of the Library’s collections.

Unrestricted Donations

Unrestricted donations of Library materials valued below $1,000 (total gift, as valued by donor) may be made during the Library’s operating hours, Thursday through Sunday, 10:00 a.m. through 5:00 p.m. NSLM cannot accept unrestricted donations without a signed Incoming Object Receipt, available at the Library’s front desk. It is the donor's responsibility to fill out the Incoming Object Receipt form with a description of the scope of the gift.  

Restricted Donations

Any Library donations with restrictions must be arranged with a Librarian in advance of making the gift. Donations with restrictions must be approved by the Library Committee of the NSLM’s Board of Directors before being accepted.

Donations of 25 or More Objects

Any Library donations of 25 or more objects (including books, magazines, journals, etc.) should be arranged with a staff member in advance of making the gift. NSLM cannot accept any donations without a signed Incoming Object Receipt, and an itemized inventory (provided by the donor) of all objects in the donation.

Donations Valued Over $1,000

Any Library donations that the donor estimates to be valued at or above $1,000 must be arranged with a Librarian in advance of making the gift. NSLM cannot accept any donations with an estimated value above $1,000 without a signed Deed of Gift Form and valuation appraisal by an independent third party. NSLM is a registered 501(c)3 non-profit organization and book donations are tax deductible. Regulations prohibit NSLM from assisting with provision of value appraisals to donors. Donations appraised by an independent third party at a value above $1,000 must be approved by the Library Committee of the NSLM’s Board of Directors before being accepted.

Archival Donations

Any Library donations of archival materials (including documents, letters, photographs, etc.) must be arranged with a Librarian in advance of making the gift. NSLM cannot offer long-term storage of archives without a signed Deed of Gift Form.

Donation Shipping

NSLM cannot assist in covering shipping or insurance costs for transit of donations.